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Issue Of Duplicate Share Certificate

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Procedure of Issue of Duplicate Share Certificate

  • Claim Duplicate Shares
  • Recover Lost Physical Shares
  • Claim Paper Shares
  • Claim Physical Shares in Demat
  • Legal Compliance for Shares Claim
  • Swift Resolution
  • Exchange Old Share Certificate with New Shares
  • Personalized Service
  • Transparent Communication
  • Dedicated Support
  • Verified Documentation

Call us at +91 9099191140 for a better assistance

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Procedure of Issue of Duplicate Share Certificate

  • Claim Duplicate Shares
  • Recover Lost Physical Shares
  • Claim Paper Shares
  • Claim Physical Shares in Demat
  • Legal Compliance for Shares Claim
  • Swift Resolution
  • Exchange Old Share Certificate with New Shares
  • Personalized Service
  • Transparent Communication
  • Dedicated Support
  • Verified Documentation

Call us at +91 9099191140 for a better assistance

Issuance of Duplicate Share Certificates – A Step-by-Step Procedure:

If you need to acquire duplicate stock certificates, follow these step-by-step instructions:

Step 1

The first step involves visiting your nearest police station and filing a complaint. This complaint should include essential details such as folio numbers, share certificate numbers, distinctive numbers, and the number of shares.

Step 2

Next, execute an indemnity and an affidavit on non-judicial stamp papers of a specified value. Both documents should be notarized to ensure their validity.

Step 3

Obtain a questionnaire form from either the company whose share certificates you lost or the registrar and share transfer agent. Fill out the form in its entirety.

Step 4

Fill out a surety form that includes relevant information about the person providing the guarantee. Be sure to enclose income-related documents such as salary slips or ITRs that have been attested by a notary public.

Step 5

Obtain a duplicate share certificate request letter format from the company or registrar and share transfer agent. Fill out the letter accordingly.

Step 6

Gather and include the following documents: 1. A copy of the shareholder’s identity proof and address proof. 2.The shareholder’s specimen signature, attested by a banker.

Step 7

Send all documents and the request letter to the company via registered post.

Step 8

The company will review the request and documents for validity. If all is in order, the duplicate share certificates will be dispatched to the registered address.

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Solution: Apply for Duplicate Share Certificate in case your shares are lost, stolen, torn or mutilated

Shareholders must take proactive precautions to protect against share certificate loss, which will eliminate both dealer inconvenience and financial and legal risks.

A secure bank locker stands as the recommended location to keep share certificates.

The original certificate should be copied either in digital form or as a physical document.

Stockholders need to move physical shares into the demat format to avoid losses in their share certificates.

Shareholders should document their entire share activity alongside holding all company correspondence.

If a shareholder faces a loss of share certificate, they must notify the police and the relevant company as soon as possible. The shareholder has to provide the number of folios along with share certificate(s) and other details to the company for their reference purpose. The company shall ensure that the share transfer is frozen for at least 30 days from receipt of the notification of loss. Issue of duplicate share certificates will be initiated by companies once the identity of the shareholder is verified.

  • Under section 46 of the Companies Act 2013, duplicate share certificates can be obtained, and it is necessary to comply with Rule 6 of the Companies (Share Capital and Debentures) Rules, 2014 in the process. To apply for a duplicate share certificate, you would need to gather certain documents. These documents confirm the authenticity of the request and help the company process your application. The following are the documents needed:

    Indemnity Bond

    The indemnity bond on the non-judicial stamp paper absolves the company of any future liabilities arising from the original share certificate.

    FIR Copy

    Police FIR copy in case of loss or theft of share certificate. The FIR should contain the following information: Particulars of the lost certificate Name in the share certificate Folio number of the share certificate Number of shares in the share certificate Share certificate number

    Affidavit

    An affidavit attesting to the loss or destruction of the original share certificate.

    Proof of Address and Identity Proof

    Identity can be confirmed with the help of documents such as an Aadhar card, PAN card, or passport.

    Original Share Certificate Copy

    If possible, a photocopy of the original share certificate will be useful.

    An old dividend Cheque Leaf

    An old dividend cheque is useful to identify the investor’s identity for issuance of duplicate shares.

What must be done after misplacing Share Certificates?

In the event of losing the share certificate, it is important to notify both the police and the relevant company promptly. The shareholder should provide the company with the folio number and other details of the share certificate(s) for their records. Upon receiving notice of the loss or misplacement, the company will temporarily suspend share transfers for a minimum of 30 days to prevent any illicit or fraudulent activity. The company will start the process of issuing a duplicate certificate as soon as the shareholder’s identity is confirmed.

Connect With Our Expert for Recovery of Lost Shares

If a stakeholder’s unclaimed shares have been transferred to the IEPF, he/she holds the right to plead with the IEPF Authority for the return of those shares. However, a claimant can only file one consolidated claim per financial year for a particular company. The claim should include data from multiple folios belonging to the same company, which will be combined and processed together. Before submitting a claim to the IEPF authorities, the claimant must confirm that the company has completed the scrutiny of documents. Additionally, it should also have issued an entitlement letter to the original shares holder, registered shareholder’s legal heir, nominee, or successor as applicable.

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